Team photo day made easy: a practical checklist

Team photo day can be a logistical challenge, especially with limited daylight. Success depends on preparation, but with the right steps, it's manageable.

Lock in the schedule early

Set a date well in advance. Clubs usually pick a weekend when most of the team is available and lighting is good. Avoid conflicts with other events or games.

Create a team photo day checklist

A checklist keeps everything on track. Start with:

• Venue and permits
• Photographer booking
• Backup plan for bad weather
• Emergency contacts for players
• Uniforms (clean and complete)

Adjust for your club's needs, including any special traditions.

Organise uniforms and gear

It might seem obvious, but missing socks are common. Make it a rule to check uniforms the week before. Have extra tops and shorts in common sizes ready for emergencies.

Plan your shots beyond the lineup

The standard lineup is fine, but consider unique photo ideas:

• Capture a candid action shot during practice.
• Let members show their personalities with a fun pose.
• Take close-ups for profiles, great for socials and announcements.

Work with your photographer to get the best results, considering lighting and space.

Communicate with parents

Parents are crucial to a successful photo day. Keep them informed about the plan, what their kids need, and the expected duration. Let them know when and how they'll receive the photos.

Have a system for delivering the photos

Distribution can be tricky. Tools like Didas Gallery simplify this. Once the photographer uploads the images, AI face tagging sorts them. Parents and players get private links to their photos, cutting down on email chaos.

Debrief and improve

After the event, get feedback from coaches, players, and parents. Note what worked and what didn’t, and use these insights for next year's planning.

Follow these steps to make team photo day smoother. Planning and communication ensure everyone knows what's happening. For more on organising content post-event, visit didasgallery.com.